For multi-day events
The operating system for Your/Apni events.
Apni · “your own” in Hindi
Leadership summits, offsites and destination weddings. Guest lists, travel, rooms, communication and live reporting — run from one place.
20 to 5,000 guests · 11 languages · live reporting
Horizon Leadership Summit
Lisbon · Sep 9–11 · 12 sessions
Travel
41 arrivals coordinated
Seating
14 tables arranged
Vendors
7 confirmed · 1 pending
Stays
3 room blocks held
Program timeline
Spreadsheets weren’t built to run a 600-guest event.
When the schedule spans days and the guest list spans time zones, scattered tools break. Apni Event keeps guests, logistics and your team on one timeline.
Who it’s for
Two kinds of complexity. One discipline.
Corporate programs
Summits, offsites and incentive trips.
- Personal agendas for every attendee cohort.
- Arrivals, transfers and room blocks, reconciled per guest.
- Live check-in and RSVP reporting for stakeholders.
Celebrations & weddings
Multi-day celebrations, across traditions.
- Function-by-function invitations — guests see only their events.
- Travel and stays coordinated for every family.
- A guest portal in eleven languages.
The Apni Event hub
Every detail, connected.
Guests, travel, accommodations, vendors and the schedule share one source of truth — change one thing and everything downstream updates.
Every guest, personally handled.
Each guest receives their own portal, their own schedule and a check-in pass — from the first invitation to the moment they arrive.
- A portal every guest can read — in eleven languages.
- Guests see only the sessions and functions they’re invited to.
- QR check-in clears arrivals before a queue can form.
Welcome, Priya
Horizon Summit · 3 days
Your itinerary
One inbox for every channel.
WhatsApp, email and announcements, sent and answered from the same screen — with an AI assistant covering the questions your team has answered a hundred times.
- Every conversation in one place, whatever channel guests use.
- Routine questions answered in seconds, around the clock.
- Anything uncertain escalates to your team with full context.
Escalates to staff when AI isn’t sure
Seating, travel and rooms — with the math done.
The parts that usually take a war room: tables, transfers and hotel blocks, computed per guest and updated the moment plans change.
- Seating that auto-assigns by group and flags conflicts.
- Transfer groups, pickup windows and cost splits, per guest.
- Room blocks and roommate grouping across hotels.
Seating
11 of 12 tables assigned
Transport
Airport · 2:30 PM
Cab A · 4 guests · cost split
Rooms
Grand Palms · Room 214
Priya + Anika · per-night split
Know where the event stands. Always.
Live numbers replace the status meeting — and the report your stakeholders ask for is already done.
- Live check-in counts, hour by hour.
- RSVP capture and outstanding invitations at a glance.
- Reporting you can hand straight to a client or a board.
248
Guests
192
RSVP’d
64
Checked in
Check-ins by hour
RSVP capture rate
5,000
guests, one event
11
guest languages
4×1
venues, one timeline
0
spreadsheets
Platform
The details, handled.
Guest marketplace
Guests lend, borrow and coordinate between themselves — attire, accessories, rides.
Vendor directory
Caterers, AV, decorators and photographers — reviewed and bookable.
Tasks & teams
Role-based access gives each team member exactly their part.
Security built in
Per-event data isolation, private media storage, encrypted sign-in.
Organizers & planners
Run the whole program from one workspace.
Import a guest list and you’re operational in minutes — whether it’s a client’s wedding or your company’s annual summit.
Vendors
Be there when organizers go looking.
List your services once and get discovered by the people planning their next program — with reviews that work for you.
Questions
Asked before. Answered here.
Is it free to start?
Yes. Create an event, import your guest list and start planning at no cost. Paid plans cover larger guest lists and premium features.
Does it run corporate programs as well as weddings?
The same system runs leadership summits, offsites and incentive trips: cohort agendas, room blocks, transfers and live reporting — alongside multi-day celebrations.
How large can an event be?
From a 20-guest board dinner to a 5,000-guest conference, with role-based access for the whole team.
How long does setup take?
Import a guest list and you are operational the same day. No training, no IT project.
The best events look effortless. That’s the work.
See what your next program looks like on Apni Event.